Vacancies

Vacancy Notices

ADVERT  1

Description

TERMS OF REFERENCE FOR PROGRAMME MANAGEMENT TEAM/UNIT (JOB DESCRIPTIONS) FOR THE AGRICULTURAL VALUE CHAIN DEVELOPMENT PROGRAMME: 5 YEAR PROGRAMME FUNDED BY AFRICAN DEVELOPMENT BANK & GOZ

 

  • PROJECT COORDINATOR

Objective: The Project Coordinator (PC) will head the Programme Management Team, and as such will have overall responsibility for management and coordination of the Agricultural Value Chain Development Programme (AVCDP).  The objective is to contribute to the resilience of smallholder farmers through reducing their vulnerability to: food and nutrition insecurity, climate change effects and economic shocks.

Output: AVCDP is implemented along guidelines provided by the Project Design Report, Financing Agreement, Programme Implementation Manual, Lead/Executing Agency, Programme Steering Committee (PSC) and Supervision Missions.

Reports to: The PC will report directly to the Permanent Secretary of the Ministry of Lands, Agriculture and Rural Resettlement.

Responsibilities

The PC’s responsibilities will be split into three sets of activities:

(a)        Support to programme coordination

  • Prepare guidelines for PSC operation in relation to AVCDP implementation;
  • Prepare reports and briefs to enable the PSC to review programme implementation;
  • Implement the decisions of the PSC;
  • Ensure the effective coordination of the programme between the different agencies.

(b)        Support to programme implementation

  • Expedite programme start-up; conduct inception workshops; ensure that all implementers fully understand the programme concepts and approaches; and prepare guidelines for the activities of the implementers of the various components of the programme;
  • Assist, expedite and coordinate the Annual Work Planning and Budgeting (AWPB) process at all levels, and ensure that these are developed in a fully participatory manner. Ensure project implementation according to the AWPB and Procurement Plan;
  • Expedite the procurement of goods and equipment, as required;
  • Ensure gender mainstreaming and equality in all project activities;
  • With the assistance of the Programme Technical Committee, ensure that technical designs of project activities are done as per specifications or universal requirements;
  • Supervise implementation of activities financed by the project through contracts, implementing partners or farmers;
  • Adequate liaison and networking with other key agencies either working in the project area or potentially concerned with project activities, and with other relevant sectoral projects;
  • Represent the project at relevant functions and meetings; and
  • Perform any other duty relevant to the project as may be assigned by the PSC or PS of the lead agency responsible for the project or his/her designated representative.

(c)        Management of PMU

  • As head of the PMU, provide effective leadership to the Project Coordination Team members and ensure that their efforts:
  • Are fully in line with the programme concepts and approaches,
  • Are undertaken in full collaboration with their counterparts from the responsible implementing agencies, and
  • Are fully coordinated with other efforts being undertaken in Zimbabwe.
  • Deploy all project staff as appropriate and supervise PMU staff to ensure that they meet their mandated responsibilities;
  • Expedite the recruitment of short-term specialist consultancy inputs as appropriate.

Qualifications and experience

The candidate should have;

  1. At least a Master’s Degree in Economics, Agricultural Economics or Agribusiness Development. MBA will be an added advantage.
  2. Minimum of 12 years of experience in the Agricultural Sector, and in particular agricultural development working with farming communities, agribusinesses and institutions involved in agriculture development.
  3. Business experience will be an added advantage.
  4. Computer literacy and English language skills required.
  5. Ability to communicate effectively in English (both oral and written).
  6. Commitment to the programme and its participatory approaches would be essential

 

  • FINANCIAL MANAGEMENT EXPERT

Reports to Project Coordinator

Objective:       To ensure achievement of result oriented outcomes in the AVCDP Financial management

Output:           Financial management, accounting and financial reporting of AVCDP

Reports to:     The FINANCIAL MANAGEMENT EXPERT reports directly to the Programme Coordinator with technical responsibility to the Director of Finance and Administration, MLARR, and is responsible for financial management of AVCDP and for maintaining all AVCDP financial matters of the Programme in good order.

Activities:

  1. Specific responsibilities include but are not limited to the following:
  1. Ensuring that the grant module has been well coded. The chart of accounts should be coded to ensure that the PMU and especially the Project Coordinator and Project M&E Expert are regularly informed of on-going financial activities and transactions.
  2. Communicate to all implementing entities and service providers their financial responsibilities, the funds available and how to access it, and the requirements of reporting and record keeping in accordance with prevailing government practices which are acceptable to AFDB.
  3. Maintain all accounting records in a form appropriate for regular auditing (at least once a year).
  4. Ensure that:
    1. All AVCDP funds are used in accordance with the conditions of the financing agreements, with due attention to economy and efficiency, and only for the purposes for which the funds were provided;
    2. Counterpart funds have been provided and used in accordance with the conditions of the financing agreements, with due attention to economy and efficiency, and only for the purposes for which they were provided;
  • Goods and services financed have been procured in accordance with the financing agreement and in accordance with government and AFDB’s rules and procedures;
  1. All necessary supporting documents, records and accounts are kept in respect of all project activities, with clear linkages between the books of account and the financial statements presented to the financiers;
  2. Designated accounts are maintained in accordance with the provisions of the financing agreement and in accordance with the financier’s rules and procedures;
  3. The financial statements are prepared in accordance with International Public Sector Accounting Standards (IPSAS)- Cash basis with the prerequisite disclosures for non-cash items
  1. Liaise with external auditors to audit the AVCDP accounts to meet the required submission dates by AFDB.
  2. Oversee tax matters of the Programme, ensuring that tax exemptions for the procurement of goods for the Programme are secured at the appropriate time.
  3. Provide any support to the Procurement Unit to assist in procurement for the Programme in accordance with procedures laid down by Financing Agreements of AFDB .
  4. Process documentation and follow up on disbursements from the government and AFDB to ensure that releases are not delayed. Ensure that funds for Programme implementation are disbursed in a timely manner to enable project interventions to be carried out on time.
  5. Prepare and submit regular withdrawal applications to AFDB and follow up to ensure that the project does not run short of liquidity.
  6. Follow up on all project funds released to implementing entities and technical partners for timely retirement and proper utilization.
  7. Ensure that statements of expenditure (SOEs) are carefully compared for eligibility with relevant financial agreements and the disbursement letter, and with reference to the Programme Design Report for guidance when necessary.
  8. Ensure that fixed assets are well accounted for and annual verification is undertaken of the condition of assets and their location.
  9. Prepare half-yearly consolidated statements of project accounts as an integral part of the Management Information System to be submitted to the Project Steering Committee, and subsequently to AFDB.
  10. Sign as witness to contracts as much as possible.
  11. Prepare quarterly reports regarding aspects of Programme financial monitoring bringing out variances and advising component heads as to the limits of expenditure.
  12. Ensure the effective and efficient operation of administrative aspects of the AVCDP.
  13. Carry out any other activities that are assigned by the Project Coordinator.

 

Qualifications and Experience

The candidate should have;

  1. Bachelor’s degree in Accountancy, BCom in Accounting or Finance.
  2. Professional qualifications such as CIS, ACCA, CIMA will be an added advantage.
  3. At least eight years of relevant work experience with at least four years as a Financial Manager or Accountant in government/donor projects or large institutions.
  4. Strong managerial skills and demonstrated capacity to manage people and interact with a wide range of private sector partners and government representatives.
  5. Knowledge of work planning, budgeting and reporting.
  6. Excellent quantitative and analytical skills.
  7. Computer-literate and well-versed in the use of Excel, Word and financial software.

 

  • PROCUREMENT SPECIALIST

The Procurement Specialist reports to the Project Coordinator

Duties Responsibilities

  • Draw up the annual procurement plans and schedules in accordance with development Partners’s guidelines and procedures.
  • Ensure adherence to the procurement procedures, and guidelines as stipulated in the procurement guidelines or manuals of AfDB.
  • Ensure that all procurement documents prepared by the beneficiaries of the program and project for the procurement of goods and services are in accordance with the procurement guidelines of the AfDB.
  • Provide training on procurement to staff or beneficiaries involved in procurement activities.
  • Review procurements requests for completeness, adequacy and clarity.
  • Provide technical support to beneficiaries in updating procurement plans and verifying that projects proposed for tender do not exceed the budget in the approved procurement plan.
  • Assist in the preparation, compilation and /or review of tender documentation, draft tender announcement and invitations and participation in the evaluation of tenders and in preparation of evaluation reports.
  • Review draft contracts and amendments in collaboration with technical staff and ensuring correctness of specifications of goods /works or terms of reference for consultancy services.
  • Ensure proper record keeping and timely filling of tender and relevant documents.
  • Develop and maintain a procurement database on service providers (including consultants and suppliers) and contracts.
  • Ensure that suppliers provide guarantees as may be required.
  • Facilitate the clearance of goods supplied from outside Zimbabwe in liaison with ZIMRA.
  • Maintain control of the period of contract validity and notify the Project Coordinator of contract termination dates in a timely fashion.
  • Produce monthly, quarterly and annual reports on procurement activities for all donor funded projects.
  • Verify supplies and prepare payment certificates for supplies of goods not related to civil works.
  • Liaise with consultants, contractors, and suppliers on issues concerning procurement, contractual matters and disputes.
  • Track implementing agencies adherence to the approved annual procurement plan.
  • Responsible for maintaining ERP procurement systems such as Systematic Tracking of Exchanges in Procurement (STEP) and SAP
  • Undertake other duties assigned by the Programme Manager.

Desired skills and abilities

  • Excellent interpersonal skills with teamwork orientation
  • Ability to develop sound procurement strategies.
  • High level of integrity.
  • Ability to negotiate with suppliers and interact harmoniously and effectively with supplier.
  • Ability to make objective decisions and resolve problems, exercising the highest responsibility to handle confidential and sensitive issues.
  • Strong organising, work planning and scheduling skills.
  • Excellent communication and presentation skills (both oral and written) and proven ability to clearly and concisely prepare, present, discuss and defend issues, findings and recommendations.
  • Knowledge of STEP and SAP is an added advantage
  • Ability to communicate effectively in English (both oral and written).

Education and Experience

  • Master’s degree in Procurement and Supply Management, MBA or equivalent qualification will be an added advantage.
  • A member of a professional body such as The Chartered Institute of Procurement and Supply a must (CIPS)
  • At least eight years of relevant working experience in the procurement environment, dealing with procurement matters and business contracts
  • Familiar with AfDB, World Bank, European Union and ACBF, UN and other Development Partner Agency, procurement rules and regulations, Procedures and guidelines is an added advantage.
  • At least five years of experience in managing supply contracts and consultancy contracts and procurement planning will be an advantage.
  • At least five years of experience with project /program design and implementation.

 

  • RURAL INFRASTRUCTURE EXPERT

Reports to the programme manager

Duties and responsibilities

The Specialist duties and responsibilities will include but not limited to the following:

  • Provide overall technical assistance to AFDB construction projects, from their planning to their implementation and monitoring.
  • Responsible to ensure that effective implementation, monitoring and supervision tools are developed and implemented.
  • Responsible to ensure effective quality control systems are in place and contractor and engineering consultancy companies work in compliance with technical specifications and AfDB quality standards.
  • Monitor and evaluate performance of service providers.
  • Ensure all technical inputs and cost estimates related to the construction components are accurate, timely provided and included in the project proposals and budgets.
  • Support the Supply section in all tender exercises for the procurement of construction and consultancy services.
  • Take responsibility for overall progress and use of resources.
  • Identify and manage risks and initiate corrective action where necessary, so that maximum benefit to client and stakeholders is achieved.
  • Prepare interim – final project and handover reports and maintain the relevant project records.
  • Manage project budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
  • Coordinate with Operations and programmes required activities ensuring proper and timely actions from both, AfDB’s and Government’s side.
  • Certify disbursements of funds monitor and submit financial status reports to management in compliance with the pre-established requirements.
  • Ensure a sound handing over of facilities to project beneficiaries.

Education and experience

  • Advanced university degree in Civil or Structural Engineering, Mechanical or other relevant technical area.
  • Minimum 8 years of professional experience at national and international levels in the relevant field of civil engineering, especially in preparation of construction technical documentation;
  • Experience in community mobilization/ community monitoring sites, coupled with the ability to address and manage all aspects of monitoring of a construction (legal aspects of positioning, procurement, law and knowledge of construction contracts, construction information technologies, and follow-up).
  • Experience in managing and supervising construction works in the public sector;
  • Knowledge of procurement, tendering and contracting processes and requirements;
  • Excellent and proven experience in dealing with contractors and local partners;
  • Working experience in the area of preparation, implementation and monitoring of technical/ (re)construction projects; methodological and calculation skills;
  • Experience in technical design of high-rise structure is an asset;
  • Knowledge of the UN rules, procedures and regulations would be an asset.
  • Working experience in UN or other international development organization is an asset.

 

  • PROGRAMME SECRETARY

Terms of Reference

  • Manage the Office of the Project Coordinator to enhance the day to day operations.
  • Prepare documents for meetings and interviews.
  • Schedule appointments and keeping track of times, dates and venues.
  • Record all correspondence and referring same to the same recipients.
  • Type minutes and documents.
  • Filing project documents
  • Organise PSC and PMC meetings and take minutes for these meetings
  • Organise scheduled meetings for the programme/projects and participate in the organisation for monitoring missions
  • Ensure employee files are accurately recorded, updated, filed and kept confidential
  • Track basic personal data such as attendance, vacation and leave of absence
  • Answer calls immediately and professionally.
  • Attend to visitors.
  • Ensure that all correspondences are classified, field and secured after being attended.
  • Ensure that Office equipment and furniture is maintained.
  • Request and controlling Office stationery and consumables.
  • Attend to any other duties that may be assigned by Programme Manager

Desired Skills

  • Ability to handle confidential information.
  • Ability to work under pressure.
  • Computer literacy with extensive use experience with MS Office packages.
  • Good interpersonal skills and possession of team work skills and ability to interact harmoniously and effectively with colleagues from diverse disciplines
  • Good communication skills.

Education and Experience

  • Bachelor of Commerce in Office Management, HND in Secretarial Studies and/or in Office Management Administration (IAC) or equivalent.
  • A minimum of five years of experience as a Senior Executive Assistant or equivalent grade.
  • A minimum of five years of experience working in environment that manage donor grants.

 

  • MONITORING AND EVALUATION SPECIALIST

 

Objective:        The M&E Specialist will serve as the main focal person for all monitoring and evaluation and knowledge management related activities for AVCDP. The main objective is to enable the PCU to effectively and efficiently implement AVCDP.

Output:            Coordination and facilitation of programme planning and M&E activities, analysis of implementation progress using Management Information Systems, RIMS, special studies, AWPB, documentation of best practices, factsheets, review workshops, filed visits and regular and technical reports.

Report to:        S/he will assist and report to the Programme Coordinator regarding M&E of project activities implemented by the project.

M&E Tasks

  1. Lead development of and oversee the review of project level (M&E) plan and associated work plans for each component activity (as reflected in the Results framework);
  2. Support completion of processes to hire consultant firms for M&E related tasks;
  3. Establish a Monitoring and Evaluation (M&E) system taking into account the Government monitoring frameworks, AFDB RIMS, the project objectives and the experience from other AFDB supported Projects;
  4. Develop a Management Information System (MIS) for managing data and information for overall monitoring and maintain an M&E database for the programme;
  5. Support technical work such as reviewing M&E methods, carrying out training needs, designing M&E tools and advising M&E technical assistance;
  6. Review M&E system, process and procedures of project forms and formats for project activities under the various components;
  7. In collaboration with members of the PCU, and implementing partners, fine-tune the M&E indicators and the logframe of the project;
  8. Organize and supervise focused baseline surveys at the beginning of the project and update the project logframe with the revised indicators;
  9. In collaboration with other members of the PCU, and other implementing partners, coordinate the preparation and revision of the project annual work plan and budget (AWPB);
  10. Establish implementation targets, monitor implementation processes and performance, and assess outputs and outcomes;
  11. Facilitate the project’s annual review workshops, impact assessment studies, Mid Term Review and completion review; Develop TOR for M&E tools to be carried out for consulting formats (e.g. design of surveys; evaluations (mid-term and final evaluation) etc., using a combination of quantitative and qualitative M&E indicators;
  12. Collate essential data to be included in quarterly, semi-annual and annual reports;
  13. Monitor financial and physical progress as well as reporting back to stakeholders to create a better learning environment;
  14. Organize training on M&E for members of the PCU, implementing partners as required; provide technical backstopping to implementing agencies for preparing the AWPBs and for compliance with reporting requirements; Ensure mentoring and training of programme team partners to foster capacity building on M&E knowledge;
  15. Improve project performance by providing relevant and well researched information to the PCU, implementing partners and counterparts on a timely basis;
  16. Ensure capture of intended impact as well as successes and failures;
  17. Liaise with the responsible persons for implementing agencies, key ministries and the implementation teams, implementing partners and service providers for effective linkages and information exchange;
  18. Ensure gender mainstreaming and equality in all project activities;
  19. Support M&E missions by AFDB;
  20. Undertake any other duties assigned by the PC.

 

Knowledge Management Activities

  1. Oversee the development of a KM strategy and plans to ensure systematic, continuous learning, improvement and knowledge sharing;
  2. Develop and implement processes to ensure that lessons learned and good practice are captured systematically, shared, and used to improve project implementation, including in the development of the AWPB;
  3. Support advocacy efforts through providing evidence of impact gathered through the M&E system, closely linked to knowledge management and communication activities;
  4. Provide technical backstopping and guidance to implementing partner staff on KM&L;
  5. Develop or adapt an internet based and other relevant tools and processes for implementing staff to collect, process/analyse, store and share information and knowledge, and ensure relevant staff have the capacity to use them;
  6. Ensure that innovative experiences, learning and good practices are captured, synthesized, documented and shared continuously within the project, within the Districts, with in-country partners, AFDB and other regional and international partners, including through a project website, documentation centre, communities of practice, etc.;
  7. Oversee communication support to awareness raising and sensitisation of project participants, including building understanding of the project’s objectives, benefits;
  8. Coordinate the preparation of the work plan and budget, and progress reports for knowledge management and learning.

 

Qualifications and Experience

The candidate should have;

 

  1. A Bachelor’s Degree in Social Sciences or any relevant discipline related to Agricultural Development from a recognized university.
  2. A post graduate diploma/certificate in MIS , KM or M&E will be an added advantage;
  3. Demonstrated knowledge in Mathematics, Statistics, media and communications will be an added advantage.
  4. Masters degree will be an added advantage
  5. 8 years working experience, with at least 3 years in M&E in donor-assisted projects;
  6. Full command in M&E related techniques including conducting surveys and PRAs;
  7. Be computer literate and able to use advanced computer packages for quantitative and qualitative analysis and data base storage;
  8. Have knowledge and experience on the project cycle related activities and developments in the sector;
  9. Understanding of specific characteristics of smallholder irrigation in Zimbabwe including the dynamics of community engagement. Good communication skills in English, Ndebele/Shona;
  10. Have good interpersonal and communication skills.

 

  • DRIVER

Report to: The driver will report to the Secretary/Administrative Assistant

Activities

  • Drive official vehicles for the transport of authorized personnel;
  • Assist in the delivery and collection of mail, documents and other items, as authorized;
  • Responsible for the day-to-day maintenance of the assigned vehicle, ensuring that the vehicle is kept clean;
  • Ensure that the vehicle is in good running condition, regularly serviced and properly maintained;
  • Responsible for the security of the vehicle;
  • Ensure that all necessary tools and equipment (i.e. tools kit, fire extinguisher, first aid medical kit, VHF mobile radio, etc.) are in vehicle, operational and properly safeguarded;
  • Maintain vehicle log book, recording trips, daily mileage, fuel issued, etc.;
  • Meet authorized personnel at the airport and assists through immigration and customs formalities, when required;
  • Ensure that accidents are reported and that the required steps are taken;
  • Serves as Duty Driver when required;
  • Perform other duties as required.

 

Qualifications and Experience

The candidate should have;

  • Five Ordinary level passes
  • Holder of a clean class 2 driver’s licence and valid defensive driver’s licence
  • At least 5 years of professional driving experience
  • Experience of UN administrative rules and procedures is an added advantage
  • Must be polite, courteous, able to take instructions and willing to work as a team
  • Excellent interpersonal skills and good communication skills

 

ADVERT 2

AGRICULTURAL VALUE CHAIN DEVELOPMENT PROGRAMME (AVCDP)

The Zimbabwe Agriculture Value Chain Development Project (AVCDP) is a five (5) year project that will run under the Ministry of Lands, Agriculture and Rural Resettlement with funding from both Government of Zimbabwe and African Development Bank. The project is a government led private sector enabled project focusing on the beef and horticulture value chains to be implemented in five project sites namely Gweru, Bulawayo, Beitbridge, Marondera and Chimanimani.

The project target the horticulture and beef value chains with a view to support job creation, public private partnership, increased competitiveness, widening of the industrial base and food security leading to poverty reduction. The programme will build functional input and output markets, improve the agribusiness environment, and encourage inclusivity, especially of youth and women. This will induce incremental production and marketing of agricultural commodities, thus, enhancing the incomes of farmers and associated agribusinesses.

AVCDP will promote infrastructure rehabilitation and value chain development for improved crop and livestock production, productivity and marketing and household food security and inclusive growth. The Ministry of Lands, Agriculture and Rural Resettlement is putting in place a Project Management Team (PMT) to guide the implementation of AVCDP. In this regard the Ministry invites applications from suitably qualified persons to fill in vacant posts for the PMT that will coordinate activities of the AVCDP;

  1. Programme Coordinator
  2. Financial Management Expert
  3. Procurement Specialist
  4. Monitoring and Evaluation Expert
  5. Rural Infrastructure Expert
  6. Secretary
  7. Clerk
  8. Driver

………………………………………………………..

Interested candidates should access the detailed job descriptions on www.moa.gov.zw or request for the job descriptions on email address agriculture@moa.gov.zw. Applications should include 3 sets of the following; cover letter, curriculum vitae and certified copies of academic and professional qualifications and should clearly state the position being applied for.

Applications must be directed to: The Human Resources Director, Ministry of Lands, Agriculture and Rural Resettlement, 1 Borrowdale Road, Ngungunyana Building, Private Bag 7701, Causeway, Harare.

NB: Eligible female candidates are encouraged to apply.Only shortlisted qualified applicants being considered for interviews will be contacted. Closing date for applications is 23 September 2018.

1. Vacancy Announcement- Advert 1

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2. Vacancy Announcement- Advert 2

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